Invoicing by Exception

Invoicing by Exception is the FoodPro tool providing users with ease of invoice entry.

Instead of entering an invoice item by item, the invoice entry program displays the expected delivery for the specified delivery date, and current bid pricing.

Expected deliveries are Purchase Requirements that have been previously associated with a vendor through the Modify Delivery Program (see the screenshot below)

FoodPro notes the expected delivery date, the quantity ordered, and in this example, the bid pricing. The invoice is then generated based upon this expected delivery.

Invoice by Exception can be controlled through the Vendor Maintenance program (line 17).

If Exception is turned on, then the user can choose to have the items on the invoice sort by vendor order number, by vendor category, by FoodPro number, or alphabetically by FoodPro item name.

The ability to sort by vendor number or vendor category is valuable. Many invoices come from the vendor in order of their product categories or product numbers. Choosing one of these sort options will make checking the invoice more efficient.

Vendor Order Numbers are cross-referenced to FoodPro numbers in the Vendor Ordering Number program, located in Global Vendor Options.